How to Make Your Team More Productive With Tasks

How to Make Your Team More Productive With Tasks

No matter what kind of work you do, your ability to be productive determines if you can deliver for your team, your managers, and your clients. If your team is struggling with disorganization, it’s hard to correctly prioritize work. To-do lists can get messy and overwhelming. Status check-in meetings or email strings take up valuable time and clog inboxes.

Implementing an organizational system can help make workloads and action items more visible so your whole team can see what’s going on. With a systematic approach, all team members can use the same process to organize and prioritize what matters. The task management approach can help you visualize and tackle your work.  

Task management helps you stay productive and organized by breaking up your larger goals into tasks. This makes your workload less stressful since it’s easier to complete smaller pieces. Tasks are the stepping stones that will get you and your team to the end goal. Organizing your work with tasks will help streamline your workflows and help you focus on what needs to get done. You won’t need to remember your whole to-do list since it’s easy to add new tasks and update existing ones.

Since prioritization is key to task management, you can use task boards to stay organized and on top of your priorities. Task boards are popular because they’re intuitive visual tools for tracking all the moving pieces in a project or process.

Asynchronous communication makes it easy to get work done

Rock built a task board feature in it’s platform because tasks are an asynchronous way of communication. Asynchronous communication doesn’t rely on real-time responses from others so you’re free to get things done on your own schedule without any roadblocks. With the Tasks mini-app, information and communication are less siloed and easier to access. Tasks are a simple and effective way to help teams get things done without having to wait for direct contact with a team member.

Because they work asynchronously, tasks provide more open communication and smoother collaboration. Those elements are crucial for a remote or distributed team. With team members in different places, tasks provide much-needed structure by implementing a standard process that’s easy for everyone to follow. Anyone in a space can comment on a task to add important updates, changes, and questions. That way, you can keep your communication flexible and centralized. Tasks also reduce the need for constant meetings, long email chains, and messy documents, which can get out of hand with distributed or remote teams.

How does a task board work?

Every project breaks down into smaller parts that need to be completed for you to reach your goal. With more manageable action items, you can make sure that everything gets done on time. Tasks boards provide a visualization of all of the different things you’re working on and what they’re status is.

Rock’s Tasks feature lets you customize your task board to fit your projects and processes. Task boards might look very different from each other, depending on what you’re using them for, but they’re all based on two simple elements—columns and cards.

What is a task card? A card represents a task and includes that task’s details— like the deadline, status, description, and which team member it’s assigned to. A team member can quickly and easily see the task’s status and details.
What is a list? A lists is a visualization of a stage in your workflow and process. A card will move through different lists, which represent different stages, as it progresses toward completion. You can rename lists in each task board to adapt the tasks mini-app to your workflow and team dynamic. A task stays in a list until its status is updated. Then it moves forward (or back) to the next stage.

Why should you use the Tasks mini-app?

The Tasks mini-app is a core functionality of Rock since the effectiveness of the tasks mini-app can be used seamlessly with the rest of Rock’s features. With Rock’s built-in messaging and other features like notes, files, meetings, and integrated Google Drive, you’ll need fewer platforms and tools.

To make sure nothing is getting missed or duplicated, your team needs to be on the same page. The Tasks mini-app makes it easier to delegate action items and coordinate during projects. Managers and team leads can keep an eye on the big-picture and see any obstacles before they become a problem. Managing tasks also helps to ensure your team members get work that fits their abilities and workloads. You can set goals, change deadlines, and track a task’s status.

Ready to create your first tasks? Lets Go!