Project management software allows you to complete work by tracking activities through tasks, files and messages. This way teams can stay connected and get work done in time.
ClickUp, Monday.com, and Rock are some of the most popular project management options available right now. All three can be used for a wide variety of projects, from freelancing to marketing, software development, and recruitment activities.
In this article we will discuss everything you need to know: from interface to functionality, integrations and pricing. By the end you should know which platform is right for managing and completing your different projects.
ClickUp vs Monday.com vs Rock: A Quick Overview
ClickUp is a one-stop project management tool designed to customize the project management experience with as many features as possible. The tool is well known for having a large set of different features applicable to a variety of projects.
Monday.com enables teams to create workflow apps in minutes to manage processes, projects, and day-to-day operations. Monday.com focuses on managing tasks by following timelines and deadlines.
Rock is an all-in-one project and team management tool. Rock focuses on providing a more asynchronous workflow experience. The platform allows teams to document information and switch between messages, tasks, notes and files depending on urgency and priority of an activity.
Conversations And Messaging
Communication between team members is crucial for bringing your projects to the finish line. Especially during recent times, where online communication has become a cornerstone for collaborating as teams switch to hybrid or remote work models.
When it comes to team messaging functionality, we'll start with ClickUp and Monday.com. They are both out of the running as they don't fully support in-app messaging or have very limited chat functionality.
Meanwhile, on Rock you can effortlessly communicate with messages in unlimited 1:1 and groups spaces. Rock's free version does not put limits on your team messaging with unlimited messages, topics, space search, polls, audio messaging, and so much more!
Rock also allows cross-organizational messaging, which makes it easy to collaborate between clients, partners, freelancers, and volunteers.
Task Management Functionality
Using tasks alongside messages is an effective way to get work done. Tasks are a more organized way of communicating and reduce the number of notifications you receive compared to messages.
Rock, ClickUp and Monday.com all provide full-fledged task management functionality with task cards, descriptions, assignees, labels, deadlines, attachments and more!
ClickUp is known for having a wide variety of features in their app. While many enjoy having this vast functionality, it can become an overwhelming experience with hidden features or workflows that are too complex for clients, partners or freelancers.
Monday.com has a very visual approach towards tasks in a board. Nevertheless, you have to enter a page and search or filter by your name to find your tasks. It can sometimes also be frustrating to find all tasks you are assigned to across projects as there is currently no main search or filter option available.
Rock allows for seamless task management where you can easily add anyone to work with you on any project: team members, clients, partners, freelancers and even volunteers.
Finding tasks you are assigned to across spaces is also made easy with the "My tasks" panel. Where you can filter for all tasks you are assigned to, created or following across multiple projects.
Interface Comparison - ClickUp vs Monday.com vs Rock
ClickUp’s interface provides a feature set that works with a variety of spaces, dashboards and docs. In the task management functionality you can switch between list, board or other added views.
Note that many of the additional views are part of the paid plan. Because of the large number of different features, many teams find ClickUp to be overwhelming at the beginning.
Monday.com's interface is designed specifically with creative teams in mind. Unlike many of the popular project management tools out there, Monday.com is not a task or file manager but is a time-based calendar and a to-do list app.
On Rock you get a simple window that starts with the spaces heavily integrated with mini-apps in the side widgets which includes tasks, notes, and files to promote more asynchronous ways of working and managing projects, while using messaging to speed up team communication.
Interfaces should be easy to manage. While ClickUp and Monday.com include vast functionality, this can also come at a loss. Finding features, stored information or your different tasks can get complicated for you or your team as new elements are added to your workflow.
Rock starts out with an easy set of features, which more advanced teams can customize as they become more familiar with the tool. This prevents Rock from becoming an overwhelming experience at first while allowing you to better customize your projects when really needed.
The simple features and all-in-one offering also allows you to include partners, freelancers, volunteers or anyone else outside of your organization in your different project spaces.
There are several things you must keep track of while working on a task or assignment. Switching between platforms can take away precious time from you and distrupt your work and overall productivity.
All three apps integrate well with a wide range of third-party business tools to allow you to connect a variety of tools to your task management. This way you don't have to constantly switch tabs and manage different platforms.
Slack, Github, Zoom, Toggl, Harvest, Zendesk, Salesforce, Trello, Microsoft Teams, HubSpot, and other services are all integrated well with ClickUp and Monday.com.
Rock was created to provide an all-in-one way of getting work done. It aims to provide a place where teams can accomplish all work within the app itself. You can send messages, create tasks or notes and store files without the need of a third party app.
Nevertheless, when really needed, Rock also integrates with your favorite tools. Seamlessly start meetings with Zoom, Google Meet or Jitsi from the Meeting mini-app. You can also access files from cloud providers such as Google Drive, Dropbox, Onedrive, Figma, Adobe Creative Cloud and smartsheet. All for free.
It is important for any tool to fit your budget and grow with your team. Here's a breakdown of features included in the free plans of ClickUp, Monday.com and Rock.
ClickUp’s Free plan provides:
- 5 spaces for creating tasks and starting video calls
- 1 team with a maximum of 5 guests
- Integrations with Slack, Github, Zoom, etc. An intergration with Google Drive is only available in the paid plan.
- The Pro version starts at $5/user per month.
Monday.com’s Free plan provides:
- Create spaces for your team with a maximum of 4 members in a team.
- Free integrations to Google Drive, Dropbox, Zendesk, Salesforce, Trello, etc.
- Create unlimited tasks, spaces, project boards, checklists.
- The Pro version starts from $48/month.
Rock's Free plan provides:
- Unlimited users, messages, uploads, one-on-one & group spaces, and meetings.
- Free integrations to Google Drive, Dropbox, OneDrive, Adobe Creative Cloud, and Smartsheet. Share as many files as you want and pick and choose which storage provider to use besides Rock.
- Collaboration functionality includes tasks, notes, checklists, board view, and more in every space.
- Create cross-organization spaces with Rock’s free plan. Set up as many spaces as you want for free and invite anyone to join you in them.
- PRO starts at $4.99 for 10 PRO spaces, which provide additional functionality such as automations, custom fields and sprints that you can share with anyone in- and outside of your organization.
While features and integrations are important in a project management tool, it is also critical that the solution your team chooses is within your budget.
Rock, ClickUp and Monday.com all offer free plans, but if you want to collaborate with as many people as you want in and outside of your organization and create unlimited spaces, Rock is the only option that truly provides this for free.
So which tool works best for you?
The future of work requires online collaboration solutions that are compatible with new work styles such as remote work, hybrid offices, and distributed teams. Project management tools such as Rock were created to help teams adapt to these new work styles.
Monday.com and ClickUp could be a good solution for you if you are only looking for task management. Monday.com works great if you want to only visualize your tasks and don't need to work much across projects. ClickUp is great if you are looking for a very specific feature that you can't find anywhere else or if you want maximized customizability.
Meanwhile, Rock fits you best if you are looking for an all-in-one solution for your online communication and collaboration. Rock offers full-fledged functionality across the board with messages, tasks, notes, files and meetings in one place.
Rock focuses on urgency and productivity, allowing teams to get a better grip on the work that needs to be done while encouraging better documentation and fewer notifications. The platform also allows you to invite anyone, in- and outside of your organization to come collaborate with you.